Report Writing

                                    

                                      What is Report Writing?

 

Report Writing – A report is a written account of something that one has observed, heard, done, or investigated. It is a systematic and well-organized presentation of facts and findings of an event that has already taken place somewhere.

           Reports are used as a form of written assessment to find out what you have learned from your reading, research, or experience and to give you the experience of an important skill that is widely used in the workplace.

 

Report Writing Format | English Writing Skills

 

Report Writing Format –

 

·        A well-written report must possess the following traits:

·        adherence to the specifications of report brief;

·        analysis of relevant information;

·        structuring material in a logical and coherent order;

·        presentation in a consistent manner according to the instructions of the report brief;

·        making appropriate conclusions that are supported by the evidence and analysis of the report;

 

Now, it is very important to follow a proper Report writing format. Not to forget that format carries marks.

 

 

                                        Report Writing Format

 

        Magazine Report Format

Heading– A descriptive title that is expressive of the contents of the report.

By line- Name of the person writing the report. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.

The opening paragraph (introduction) – It may include the ‘5 Ws’ namely, WHAT, WHY, WHEN, and WHERE along with WHO was invited as the chief guest.

The account of the event in detail- The proper sequence of events that occurred along with their description. It is the main paragraph and can be split into two short paragraphs if required.

Conclusion– This will include a description of how the event ended. It may include quote excerpts from the Chief Guest’s speech or how did the event wind up.

 

Newspaper Report Format

 

Headline- A descriptive title that is expressive of the contents of the report.

By line- Name of the person writing the report along with the designation. It is generally given in the question. Remember, you are not supposed to mention your personal details in your answer.

Place and date of reporting- It is generally not mentioned in a magazine report separately, but here, it is.

Opening paragraph- It includes the expansion of the headline. It needs to be short as it is a general overview of the report.

The account of the event in detail- It is generally written in two parts: First, complete account of what happened in its chronological sequence (preferably) and second, the witness remarks.

Concluding paragraph- This will include the action that has been taken so far or that will be taken. It is the last paragraph.

 

Magazine and Newspaper Report

MAGAZINE REPORT	NEWSPAPER REPORT
Heading	Headline
By line	By line (along with the designation)
Opening paragraph	Date and place
Account of the event	Opening paragraph
Conclusion	Account of the event and witness remarks
	Conclusion

 

 Here are a few valuable tips to attempt the English writing skills – report writing question in a better way-

·        Make sure you use language which is suitable for the audience you are addressing. The usage of complex vocabulary for addressing children is not advisable.

·        Make sure you write in paragraphs.

·        Practice previous year question papers.

·        Read as many samples as you can. It will give you an idea as to how they are actually written.

·        Read the question at least twice and highlight the important information. It is very important to understand the question and read between the lines. Albert Einstein once said,

 

“If you can’t explain it simply, you didn’t understand it well enough.”

·        Plan before you pen. Just make a list of all your important points on the rough sheet (last sheet of your answer booklet) so that you do not forget relevant points while writing. This also helps you in maintaining a sequence, which is very important.

·        The presentation is very important.

·        Make sure you double-check for grammatical accuracy and spellings. They carry marks.

·        Leave an adequate number of lines between paragraphs to make it look clean.

·        Underlining the main points is very important. But it is advised to do it after finishing your exam. Use a pencil and scale for underlining.

·        Make small sentences. It restricts the scope of grammatical inaccuracies.

 

 

Q. VIMS,Satna  recently organized a science symposium on the topic: ‘Effect of pollution on quality of life’. You are Shubh/Shubha Mishra, editor of the college magazine. Write a report on the event for your college magazine. (120 – 150 words)

 

 Answer:

 

 Report on Science Symposium held at VIMS,Satna
 - by Shubh/Shubha Mishra, Editor of the school magazine
A symposium was organized on 1 January 2022 in the school on the topic “Effect of Pollution on Quality of Life”. All the science students were a part of the elucidative program.
The event started with the felicitation of the guest speakers. Thereafter, the participants were espoused by Mr..K.P.Tripathi sir.. He acquainted them with the objectives and goals of the workshop. The resource person Prof. Vikram Mishra reflected his profound knowledge on the topic and highlighted how important it is to curb the menace of pollution.
An exalting demonstration of the effects of pollution on our lives galvanized the engrossed participants. After the lunch break Dr. Praveen Garg, Resource Person, exhibited the possible steps that can be undertaken at the personal level to reduce pollution. It was followed by another session on the basic concept behind pollution reduction which triggered the young minds into thinking innovative ways.
An interactive concourse ignited the inquisitiveness of participants. They have committed themselves completely to bring about a change in the situation. The informative workshop culminated with a vote of thanks proposed by the head of the science department.